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Administrative Supplies

Administrative supplies can be ordered from the SOCCCD Warehouse by using the Stores Requisition process in Workday. The warehouse only stocks paper products such as letterhead, paper, timecards and envelopes.  The warehouse catalogue can be viewed in Workday.     Instructions are available in the Requisitions and POs Manual. 

Purchase of Supplies from Office Max

Administrative supplies that are not available at the warehouse can be ordered online from Office Max. To avoid shipping charges, be sure to order at least $50.00 worth of supplies.


  1. For first time users, request a Customer Log In and Password from District Purchasing Office.
  2. Check the budget balance of the supplies account to determine sufficiency of funds. If funds are available, go to the next step. If funds are not available, submit a budget amendment to increase budget. See Section 1.24 for Budget Amendments instructions. Once the budget transfer has been posted, continue to next step.
  3. Go to Log in with Username and Password, and list down the product codes for needed items.
  4. At the next screen under ‘Shopping’, click on the “Create New Office Product Order” option. From dropdown menu, indicate the department account number, department name, requester’s name, and building and room number.
  5. Click ‘Continue’ and type in the product code and quantity, then click “Add to Cart”.
  6. Proceed to check out and print out the page.
  7.  The printed OfficeMax order will show the total cost, including tax. Send the printed OfficeMax order to the Division Dean, Director or Administrator for approval. After signature has been obtained, go back to the OfficeMax site. After logging in, select the “Submit order” option. This action will complete the ordering process with OfficeMax.
  8.  Send the signed OfficeMax order to  District Purchasing Office. The order will not be completed until the approved OfficeMax order is received by Purchasing Office. Keep for reference a copy of the signed OfficeMax orders.
  9. An order confirmation email will be sent to the requester after the order has been completed. It is recommended that copy of confirmation email be attached to file copy of the OfficeMax order.
  10.  OfficeMax orders are generally placed once per week on Fridays. Goods are delivered the following week.